How to Set Up Your Calendar Availability in the WithMe App
Planning to offer Coaching Calls or Webinars through your WithMe account? It’s important to set your calendar availability to ensure you don’t get overbooked. With the WithMe App, you set specific availability for each session you offer. Let's walk through how to do it!
To Set Specific Calendar Availability for Each Product:
Go to your “My Hub” (store front) tab in the WithMe App and add a Coaching Call or Webinar type product.
Navigate to the Availability tab within the product settings.
Choose your preferred meeting platform:
Google Meet / Calendar: Connect Google Calendar for WithMe scheduling and meeting links.
Zoom: Connect Zoom for WithMe scheduling and Zoom meeting links. Google Calendar is optional for Zoom bookings.
External Booking Link: Enter a link to your external booking page. Configure that service’s availability there.
Call Customization:
For Google Meet / Calendar or Zoom bookings, configure the product’s availability settings below.
Choose Your Time Zone: Select your local time zone. When your customers choose a time, they’ll see it in their local time zone, making scheduling easier.
Duration: Pick the length of the meeting, in 15-minute increments from 15 minutes up to 4 hours.
Minimum booking notice (hours): Prevent bookings that start within this many hours. Use 0 to allow any future slot. You can enter a whole number between 0 and 168 hours.
Maximum attendees per time slot: For group coaching or webinars, you can set a cap on how many attendees can book a spot.
Breaks between sessions: Leave gaps between your available time windows when you need time off between bookings.
Select Available Times: Choose Add Time Slot, select the days and start/end times, then choose Add. Repeat to add more time windows.
Block Off Specific Dates:
Need to take time off or block off specific dates? Here's how:
Connect Google Calendar to account for busy events on your primary calendar. Google Calendar is required for Google Meet bookings and optional for Zoom.
In the product’s Availability tab, use Date Overrides and choose Add Date Override.
Select the date you want to change.
Choose Block whole day to make that date unavailable for this product.
Or choose custom hours to replace the product’s regular hours for that date.
Choose Save to apply the override.