How to Set Up Your Calendar Availability in the WithMe App
Planning to offer Coaching Calls or Webinars through your WithMe account? It’s important to set your calendar availability to ensure you don’t get overbooked. With the WithMe App, you set specific availability for each session you offer. Let's walk through how to do it!
To Set Specific Calendar Availability for Each Product:
Go to your “My Hub” (store front) tab in the WithMe App and add a Coaching Call or Webinar type product.
Navigate to the Availability tab within the product settings.
Choose your preferred meeting platform:
Google Meet / Calendar: Connect Google Calendar from Settings under the Integrations "Meetings" tab to enable WithMe scheduling and meeting links.
Zoom: Connect Zoom from Settings as a meeting provider, separately from Google Calendar, to enable WithMe scheduling and Zoom meeting links. Google Calendar is optional for Zoom bookings.
External Booking Link: Enter a link to your external booking page. Configure that service’s availability there.
Call Customization:
For Google Meet / Calendar or Zoom bookings, configure the product’s availability settings below.
Choose Your Time Zone: Select your local time zone. When your customers choose a time, they’ll see it in their local time zone, making scheduling easier.
Duration: Pick the length of the meeting, in 15-minute increments from 15 minutes up to 4 hours.
Minimum booking notice (hours): Prevent bookings that start within this many hours. Use 0 to allow any future slot. You can enter a whole number between 0 and 168 hours.
Maximum attendees per time slot: Set a cap on how many buyers can book the same time slot for this Coaching Call or Webinar product. This setting is independent for each product. New Coaching Calls default to 1 attendee, and new Webinars default to 5 attendees. When you set the limit above 1, buyers see how many places are left, and the slot stops accepting bookings once it's full. For Google Meet / Calendar bookings, attendees booked into the same slot share one calendar event and one meeting link. For Zoom bookings, attendees booked into the same slot share one meeting link.
Breaks between sessions: Leave gaps between your available time windows when you need time off between bookings.
Select Available Times: Select the days and start/end times you want, then save the time window. Repeat to add more time windows. You can also use One-off times to add specific dates with specific start times, including more than one time on the same date, instead of or alongside Weekly hours. Choose Add a one-off time, set the Date, Start time and Duration, then choose Add time. Weekly hours can be left empty if you only want to use one-off times. Saved one-off times can be removed with Remove.
Block Off Specific Dates:
Need to take time off or block off specific dates? Here's how:
Connect Google Calendar to account for busy events on your primary calendar. Google Calendar is required for Google Meet bookings and optional for Zoom.
In the product’s Availability tab, use Date Overrides and choose Add Date Override.
Select the date you want to change.
Choose Block whole day to make that date unavailable for this product.
Or choose custom hours to replace the product’s regular hours for that date.
Choose Save to apply the override.